So You're on Crew: A Complete Beginner's Guide

What tech theatre involves, who does what, and how it all fits together.

So You're on Crew: A Complete Beginner's Guide

Welcome to the technical side of theatre—where the real magic happens. Without crew, there would be no lights, no sound, no set, no costumes, no props... essentially, no show.

What Is Tech Theatre?

Technical theatre covers everything that isn't performing. It's:

  • The lights that illuminate the stage
  • The sound that lets the audience hear
  • The set that creates the world
  • The costumes that dress the characters
  • The props the actors use
  • The stage management that keeps everything running
  • And much, much more

The Tech Team Structure

Production Manager

Oversees all technical elements. Coordinates between departments. Manages budgets and timelines.

Stage Manager (SM)

Runs the show. Calls cues. Keeps everything organised. The absolute backbone of any production.

Deputy Stage Manager (DSM)

Supports the SM. Often calls cues during performance. Maintains the prompt copy.

Assistant Stage Managers (ASMs)

Handle practical tasks. Manage props. Assist with set changes. Invaluable support.

Lighting Designer

Designs the lighting. Programs cues. Creates atmosphere.

Lighting Operator

Operates the lighting desk during shows. Follows the SM's cue calls.

Sound Designer

Designs the sound. Sources effects. Manages microphones.

Sound Operator

Operates sound during shows. Manages levels. Follows cues.

Set Designer

Designs the set. Works with construction teams. Realises the visual world.

Set Construction Crew

Builds the set. Often the unsung heroes of amateur theatre.

Costume Designer

Designs costumes. Sources or makes them. Ensures everything fits.

Wardrobe Team

Manages costumes during the run. Handles quick changes. Maintains and repairs.

Props Manager

Sources and manages all props. Creates when needed. Tracks everything.

Your First Tech Role

Probably you'll start as:

  • ASM (backstage during shows)
  • Crew for set building
  • Props team member
  • Wardrobe assistant
  • Follow spot operator

All of these are valuable, and all teach you essential skills.

What to Expect

Rehearsals

Tech teams aren't usually at early rehearsals. You might attend:

  • Production meetings
  • Technical rehearsals
  • Dress rehearsals
  • Special run-throughs

Production Week

This is intense. Expect long hours. The set goes in, everything is rigged, cues are programmed, and gradually it all comes together.

Shows

Consistency is key. Every show should be the same. Your job is to make it look effortless.

Essential Crew Attitudes

Reliable: Be where you're supposed to be, when you're supposed to be there.

Quiet: Backstage noise carries. Silence is golden.

Observant: Notice what's happening. Anticipate problems.

Calm: Things go wrong. Stay composed. Fix them.

Collaborative: Tech is teamwork. Support your colleagues.

Basic Backstage Etiquette

  • No phones during shows
  • No talking in the wings
  • Wear dark, quiet clothing
  • Know your cues and be ready for them
  • Never touch anything that isn't yours
  • Report any problems immediately

The Crew Satisfaction

There's deep satisfaction in tech theatre:

  • Making something impossible happen
  • Solving complex problems
  • Working as a team towards a shared goal
  • The quiet pride of a flawless show
  • Knowing nothing would work without you

Getting Started

  • Volunteer for anything
  • Ask questions
  • Watch experienced crew members
  • Be willing to learn
  • Show up on time, every time
  • Say yes to opportunities

Welcome to crew. You'll never look at theatre the same way again.